Joe Dols, Hybrid Support, Rotary Club of Prior Lake, MN - 5960
One of the most significant impacts on Rotary membership growth, engagement and relevance during 2021 will be the way Rotary clubs shift from primarily virtual club meetings to Hybrid Meetings (a combination of members meeting in-person and virtually).  Just as clubs effectively pivoted to virtual meetings, the next opportunity is to prepare for the in-person/virtual hybrid experience. In response to the pandemic, we’ve adapted and learned much to carry forward as members want to gather again. The Hybrid Meeting model honors and serves both groups … those who wish to meet in person and members most comfortable attending virtually.
The Region 36 Hybrid Meetings Team is pleased to report we are well positioned for the expansion of Hybrid meetings due to District 5950’s development of a comprehensive set of training materials accessible from this page (see below and links at the side of this page).  In addition, other Rotary zones, district and clubs are contributing best practice resources to help all of us conduct engaging, technically sound hybrid meetings.
If you would like to share your club’s hybrid experience or participate in the development of best practices, contact Bruce Baumberger, PDG 6440, Region 36 Technology and Communication Resources Coordinator:
Beverly Luedke - DG5870 - Hybrid Testimonial - DG Beverly Luedke had a preconception about Hybrid. She expresses her discovery in 45 seconds! All in for Hybrid!

Guide to Hybrid Resources

District 5950 held an in depth, one-hour Going Hybrid Training in-person/Zoom hybrid meeting to teach, train and model the hybrid approach to running effective meetings. Their complete hybrid resources (videos, PowerPoint, documents and a buying guide) are posted in left margin links and the sections below.  The combination of those resources and others developed by various hybrid meeting coordinators will help people gain the confidence, knowledge and technical resources to conduct effective hybrid club meetings.

Hybrid Training

Going Hybrid: The Zoom Hybrid Approach to Running Effective MeetingsVideo (1 hour) and Slide Deck. In the video you will see trainers John Crudele (2019-20 Past President, Eden Prairie AM), Bridget Hallstrom (Membership Director, Rotary Club of Edina) and Jewelie Grape (5950 District Governor Nominee) along with a panel of three Club Presidents who are running successful hybrid meetings. See and experience how to conduct an effective Zoom/in-person hybrid meeting. The training resources include:
  • The “why and how” of hybrid meetings
  • A clear overview of the technical requirements to host your club's hybrid meetings
  • Counsel from a panel of three Club Presidents who have adopted hybrid meetings
  • Q&A Notes from live training session
Hybrid Do’s and Don’ts - Hybrid Meeting Best Practices After the technology is set up for your club, it’s time to make your meetings engaging. How do you connect the in-person and the virtual audience for an effective meeting? Terry Low covers what he’s learned in over 18 months of running his club’s meetings. These Do’s and Don’ts will take your member experience to the next level!
Hybrid Best Practices:  Engaging In-Person and Virtual MeetingsVideo (29:14) and  Slide Deck.  This presentation by John Crudele is a condensed version plus new best-practices learned since the The Zoom Hybrid Approach to Running Meetings was produced.
Hybrid Technical Considerations is a guide that provides suggestions, ideas and best practices to help get your club online without a lot of invention or experimentation.  Developed by Terry Weaver, Zones 33 and 34. 

Tech Setup "How to" Videos

Going Hybrid Set Up and Tips -Thanks to Rotary Districts 5950, 5960 and 6690 for providing much of the content for this guide.
Going Hybrid: Small Meeting Tech Set Up – Video (6:24) Created by John Crudele (Edina Prairie AM) and Terry Low (Bloomington), District 5950, provides an overview of what a small club needs to conduct hybrid meetings.
Small Club Tech Support Diagram - Designed by Mike Dillis and Melissa Carlson of D6250
Going Hybrid: Large Meeting Tech Set Up – Video (9:17) Also created by John and Terry, this video provides the core hybrid tech basics for  mid to large clubs.
Large Club Tech Support Diagram - Designed by Mike Dillis and Melissa Carlson of D6250

Tech Setup Guide Templates

The Word templates in this section are provided by club hybrid meeting coordinators as editable documents. Use them to help create your hybrid tech setup guides.

Buying Guide

Log of Updates to the Hybrid Club Meeting Page