One of the most significant impacts on Rotary membership growth, engagement and retention during 2021 will be the way every Rotary club shifts from primarily virtual club meetings to Hybrid Meetings (a combination of members meeting in-person and virtually).  Just as clubs effectively pivoted to virtual meetings, the next opportunity is to prepare for the in-person/virtual hybrid experience. As the pandemic declines, and more are vaccinated, many members will want to gather again. The Hybrid Meeting model honors and serves both groups … those who wish to meet in person and members most comfortable attending virtually.
 
The Region 36 Hybrid Meetings Team is pleased to report we are well positioned for the expansion of Hybrid meetings due to District 5950’s development of a comprehensive set of training materials that are accessible from the menu at the left side of this page. 
 
Additional hybrid meeting best practices including recommendations for the technology support needed at the club and district levels are under development.  If you would like to share your club’s hybrid experience or participate in the development of best practices, contact Bruce Baumberger, PDG 6440, Region 36 Technology and Communication Resources Coordinator: gov.bruce@rotary6440.org.
 
Guide to Hybrid Resources
 
District 5950 held an in depth, one-hour Going Hybrid Training in-person/Zoom hybrid meeting to teach, train and model the hybrid approach to running effective meetings. Their complete hybrid resources (videos, PowerPoint, documents and a buying guide) are posted in the menu at the left side of this page.  These resources will help people gain the confidence, knowledge and technical resources to conduct effective hybrid club meetings.
 
In the Going Hybrid Training video you will see trainers John Crudele (2019-20 Past President, Eden Prairie AM), Bridget Hallstrom (Membership Director, Rotary Club of Edina & Certified Dale Carnegie Trainer) and Jewelie Grape (5950 District Trainer & 2019-20 Past President, Minneapolis City of Lakes Rotary Club) along with a panel of three Club Presidents who are running successful hybrid meetings. See and experience how to conduct an effective Zoom/in-person hybrid meeting. The training resources include:
  • The “why and how” of hybrid meetings
  • A clear overview of the technical requirements to host your club's hybrid meetings
  • Counsel from a panel of three Club Presidents who have adopted hybrid meetings
  • Q&A Notes from live training session
Also watch the ‘How to do the Tech Setup” videos. These short videos describe and demonstrate the specifics of for both small and large club meetings. We anticipate several more will be added, as more questions, comments and best practices are revealed.
 
Check back often and share with your club leadership and tech teams. We will post new information, how to do the tech videos and resources, as they become available.