Website Data Usage and Privacy Policy

Last updated March 23, 2021

Zones 25B & 29 ("Zones 25B & 29 or we or our") provides this Data Usage and Privacy Policy as a guide for both Zones 25B & 29 Rotary members and nonmembers (“User(s) or you or your") utilizing the Zones 25B & 29 website or related properties (“Website”). Please read all information carefully. This policy applies to Zones 25B & 29’s collection, use, disclosure, and retention of your data. By using this Website, Users agree to be bound by these terms. Users should periodically review these terms as Zones 25B & 29 may revise them from time to time as necessary. Website services are not directed to children under the age of 18 - if you are under the age of 18, you should not use this Website.
The Website may contain embedded service provider/third-party vendor sites. This policy applies only to our Website.  Users interfacing with an embedded website, application or service should read that privacy policy to understand the privacy terms that apply to that service provider’s collection, use, sharing and storage of data.

What data do we collect and how do we use it?

You directly provide Zones 25B and 29 with most of the data we collect. We collect personal information about Users, including but not limited to first name, last name, title, address, email, telephone number, and Rotary Club and Rotary International donor information. Personally-identifiable information on individual Users will not be sold. We may use your personal information in the following manner:
To register for and attend events and webinars.  Zones 25 & 29 hosts events throughout the year, including our annual conference, webinars, and trainings (collectively “Events”). If you register for one of our Events, we will access the information in your member account to provide you with information and services associated with the Event. If it is the first time to register for one of our Events, we will collect your name and contact information, which we will store in our databases and use to provide you with information and services associated with the Event. If you are a presenter at one of our Events, we will collect information about you including your name, contact information, and photograph, and we may also collect information provided by Event attendees who evaluated your performance as a presenter. As an attendee, speaker, or sponsor/exhibitor, we will keep a record of your participation to provide you with post-Event information including details on upcoming Events in which you may be interested.
Zone 25B & 29 reserves the right to use any photograph/video taken at our Events, without the express written permission of those included within the photograph/video. We may use the photograph/video in publications or other media material produced, used or contracted including but not limited to: brochures, invitations, books, newspapers, magazines, television, websites, social media, etc.
To contact you: To contact you by email, telephone, SMS, or other equivalent forms of electronic communication, such as a mobile application's push notifications regarding updates or informative communications related to the functionalities, product, Events or services you purchased or inquired about.  Zones 25B & 29 may also contact Users regarding account status, changes to the subscriber agreement and other matters relevant to the underlying product or service and/or the information collected. Users may unsubscribe to Zones 25B & 29 communications at any time.
To manage your requests:  Users may correspond with Zones 25B & 29 by email, the postal service, or other form of communication, and we may retain such correspondence and the information contained in it and use it to respond to your inquiry; to notify you of our Events, publications, or other services; or to keep a record of your complaint, accommodation request, etc. This information may also be used to trigger additional, related information in the future.
Usage data.  Usage data is collected automatically when using the Website. Usage data may include information such as your device's internet protocol address (e.g., IP address), browser type, browser version, the pages of our Website that you visit, the time and date of your visit, the time spent on pages, unique device identifiers and other diagnostic data.  When you access the Website by or through a mobile device, we may collect certain information automatically, including, but not limited to, the type of mobile device you use, your mobile device unique ID, the IP address of your mobile device, your mobile operating system, the type of mobile Internet browser you use, unique device identifiers and other diagnostic data. We may also collect information that your browser sends whenever you visit our Website or when you access the Website by or through a mobile device. (See also information on Cookies later in this policy.)
Sharing your personal information. We may share your personal information in the following manner:
  • With service providers: We may share your personal information with service providers to monitor and analyze the use of our Website, for payment processing, or to contact you regarding Events or purchased products or services. Users may be providing personal information to service providers/third-party vendors embedded in this Website – Zones 25B & 29 cannot control how these third-party vendors collect, store, use, process and transfer information about your activity. Use of your personal information by third-party vendors is described in their privacy policies. Service providers include, but are not limited to:
  • Active Campaign.  Privacy policy:
  • JotForm. Privacy policy:
  • Google Forms/Drives. Google privacy policy:
  • Clubrunner.  Privacy policy:
  • Facebook. Data Policy:
  • Vimeo. Privacy Policy:
  • To comply with legal obligations, in the case of emergencies and to address disputes or claims
•     We may disclose your personal information for any other purpose with your consent.
  • For analytics:  We may use third-party service providers to monitor and analyze the use of our Website. For example, Google uses the data collected to track and monitor the use of our Website. This data is shared with other Google services. Google may use the collected data to contextualize and personalize the ads of its own advertising network. You can opt-out of having made your activity on the Website available to Google Analytics by installing the Google Analytics opt-out browser add-on. The add-on prevents the Google Analytics JavaScript (ga.js, analytics.js and dc.js) from sharing information with Google Analytics about visits activity. For more information on the privacy practices of Google, please visit the Google Privacy & Terms web page:
Payments. We may provide paid products and/or services within the Website. You may provide certain information to complete payments, including your credit or debit card number, card expiration date, CVV code, and billing address (collectively, “Payment Information”), along with your name and billing, and shipping address, to complete payment transactions. We do not accept credit card information via email. Credit card information received via secure fax, phone, or mail is entered into a secure system and then deleted and destroyed.  We will not store your payment card details. We may use third-party services for payment processing and provide your payment information directly to third-party payment processors whose use of your personal information is governed by their privacy policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, Mastercard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information. Payment processors we use may include but are not limited to:
  • PayPal.  Privacy policy:
  • Sage Pay. Privacy policy:

How do we retain your data?

Zones 25B & 29 will retain your personal data only for as long as is necessary for the purposes set out in this policy. We will retain and use your personal data to the extent necessary to comply with our legal obligations (for example, if we are required to retain your data to comply with applicable laws), resolve disputes, and enforce our legal agreements and policies. We will also retain usage data for internal analysis purposes.
Transfer of your data. Your information, including personal data, may be transferred to — and maintained on — computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ than those from Your jurisdiction. Your consent to this policy followed by your submission of such information represents your agreement to that transfer.
Zones 25B & 29 will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this policy and no transfer of your personal data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.
Security of your data.  The security of your personal data is important to us, but no method of transmission over the Internet or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your personal data, we cannot guarantee its absolute security.


Zones 25B & 29 may contact you to inform you about products and services we think you may be interested in. We may contact you with news, special offers and general information about other goods, services and Events which we offer that are similar to those that you have already purchased or inquired about unless you have opted not to receive such information. We may use email marketing service providers to manage and send emails to you. You are always able to opt out of being contacted for marketing purposes by emailing
Zones 25B & 29 may perform statistical analyses of user behavior and characteristics in order to measure interest in and use of the various areas of the Website and to inform donors of such information as well as the number of Users that have been exposed to or clicked on their donors banners. Zones 25B & 29 will provide only aggregated data from these analyses to third parties. Also, Users should be aware that the Zones 25B & 29 may permit third parties to offer subscription and/or registration-based services through the Zones 25B & 29 Website. Zones 25B & 29 is not responsible for any actions or policies of such third parties and Users should check the applicable privacy policy of such party when providing personally identifiable information.

What are your data protection rights?

Zones 25B & 29 want to make sure you are fully aware of all of your data protection rights. Every User is entitled to the following:
  • The right to access – You have the right to ask Zones 25B & 29 for copies of your personal data. We may charge you a small fee for this service.
  • The right to rectification – You have the right to request that Zones 25B & 29 correct any information you believe is inaccurate. You also have the right to ask Zones 25B & 29 to complete the information you believe is incomplete.
  • The right to erasure – You have the right to request that Zones 25B & 29 erase your personal data, under certain conditions.
  • The right to restrict processing – You have the right to request that Zones 25B & 29 restricts the processing of your personal data, under certain conditions.
  • The right to object to processing – You have the right to object to Zones 25B & 29’s processing of your personal data, under certain conditions.
  • The right to data portability – You have the right to request that Zones 25B & 29 transfers the data that we have collected to another organization, or directly to you, under certain conditions.
If you would like to exercise any of these rights, please contact us at  If you make a request, we have one month to respond to you.  Users will not be discriminated against for exercising any of these rights, including by denying goods or services to you or suggesting that you will receive or charging different prices or rates, or providing a different level or quality of goods or services.


Users should be aware that non-personal information and data may be automatically collected through the standard operation of the Zones 25B & 29's Internet servers or through the use of tracking technologies including web beacons and "cookies." "Cookies" are small text files a website can use to recognize repeat users, facilitate the User's ongoing access to and use of the website and allow a website to track usage behavior and compile aggregate data that will allow content improvements and targeted messaging. Cookies are not programs that come onto a User's system and damage files. Users should be aware that the Zones 25B & 29 cannot control the use of cookies or the resulting information by donors or third parties hosting data for the Zones 25B & 29. If a User does not want information collected through the use of cookies, there is a simple procedure in most browsers that allows the user to deny or accept the cookie feature; however, users should note that cookies may be necessary to provide the User with certain features (e.g., customized delivery of information) available on the Website.
Our Website does not respond to Do Not Track signals.  However, some third-party websites do keep track of your browsing activities. If you are visiting such websites, you can set your preferences in your web browser to inform websites that you do not want to be tracked. You can enable or disable DNT by visiting the preferences or settings page of your web browser.

Changes to our privacy policy

By using this site, Users agree to the terms and conditions contained in this policy. As our organization, membership, and benefits change from time to time, this policy is expected to change as well. We reserve the right to amend this policy at any time, for any reason, without notice to you, other than the posting of the amended policy on our website. 

How to contact us

If you have any questions about this policy, the data we hold on you, or you would like to exercise one of your data protection rights, please do not hesitate to contact us at